2023 International History Olympiad – Organized by International Academic Competitions
Estimated Pricing Schedule for Program and Accommodations (note that this is not yet confirmed)
A draft pricing schedule for the 2023 International History Olympiad will be posted here by the end of September 2022. The remaining information below applied to the 2022 International History Olympiad and may not reflect the planning for 2023.
1. Payments will be accepted by the following methods: US $ denominated check, Credit card via Paypal (fees apply), Wire transfer (fees apply), Flywire (for payments from outside the USA only).
2. An invoice will be provided upon registration with payment instructions; if desired, a receipt can be issued as well upon receipt of payment.
Deadline for Payments & Early and Late Payment Policies
There will be a $100 discount to the program price if the registration fee is paid by February 1, 2022.
The deadline for all payments is June 30, 2022. There will be a 10-day grace period following this. Payments (including Accommodation Costs) received on July 11-July 25 are subject to a 10% surcharge. Payments received after July 20 are subject to a further $100 inconvenience fee on top of the 10% surcharge. No student will be allowed to compete in any Olympiad event (nor will Olympiad staff be legally responsible for students who show up without having paid) until the payments due have been received in full. There will be no exceptions to this rule.
If International Academic Competitions is forced to cancel the Olympiad in advance of it due to reasons pertaining to Covid-19, then participation fees will be reimbursed in full, minus any transaction fees we incur (including currency conversions, credit card fees, and wire transfer fees). If we need to cancel the Olympiad during the event itself, then registration costs will be refunded on a prorated basis depending on how much of the Olympiad has taken place until then.
Aside from refunds being given if we are forced to cancel the Olympiad due to Covid-19, refunds for any reason will be provided in full, minus any transaction fees we incur (including currency conversions, credit card fees, and wire transfer fees), until May 31, 2022. From May 31 until June 30, 2022, a 50% refund will be provided. After June 30, no refunds will be provided. As IAC needs to pay unrecoverable costs based on the registration numbers in advance of the Olympiad (e.g. securing guaranteed accommodations, hiring staff and paying for their travel, securing bus arrangements, buying tickets for field trips, etc.), we regret that there are no exceptions to our refund policy no matter how extenuating the circumstances.
Please note that if a family decides to withdraw a student due to concerns about Covid-19, unless IAC itself makes the decision to cancel the Olympiad, there are no additional refunds provided beyond what is mentioned in the above paragraph.
Costs for Parents and Spectators
There is no cost to be an Official Spectator, though for certain field trips, there will also be charges if IAC handles the transportation and payments. This will only be an option for the Elementary Division (where parents are required to attend). For parents of participants in other age divisions, IAC will not provide field trips for parents or other spectators, but you are free to meet your children at the destinations of the field trip(s) and accompany them at those sites.
There will also be a cost for parents and other guests to attend the Closing Ceremonies on the USS Intrepid. This will include museum admission, beer, wine, non-alcoholic drinks, and dessert.
Costs for field trips and the closing Ceremonies for parents will be determined by the time that Event Selection opens for registered students in early May.
Staying before the night of July 25 or after the night of July 31 at the Westin Princeton Forrestal Village
For students, extra nights on July 24 and August 1 are available for an additional cost of $125 each night (tax included). This is for double occupancy only and includes taxes. This does not include meals before lunch on July 25, nor meals after breakfast on August 1. These must be booked through International Academic Competitions (i.e. not the hotel); there is a question about this on the registration form where you can indicate your interest in this option.
For families, if you wish to extend your stay at the Westin Princeton Forrestal Village, for any of the following nights: July 22, 23, 24, or August 1, 2, 3 IAC can try and secure a rate of approximately $140 each night (tax included), which is cheaper than the posted rates for those nights online. This is for double occupancy only and includes taxes. However, this is due to availability at the hotel at this rate at the hotel, and we cannot guarantee that. Please contact firstname.lastname@example.org if you are interested in this option.
Airport / Train Station Arrivals and Departures
Airport pickups and dropoffs are available at Newark Liberty Airport in Newark, New Jersey for $50 each way, or at John F. Kennedy Airport in Queens, New York City (option only available for students coming outside North America) each way for $75.
IAC does not provide airport pickups or dropoffs for students (including Elementary Division students) who are coming to the Olympiad with accompanying adult(s) (whether from North America or overseas), but we can provide recommendations for taxis, Uber/Lyft rides, and public transportation. IAC can provide complimentary transfers for students and families from the Amtrak / New Jersey Transit station at Princeton Junction to the Westin Princeton Forrestal Village, but only for arrival and departure to and from the Olympiad (i.e. not during the week) unless students are participating in Olympiad field trips that require travel.
There is some financial aid available through other measures such as being a parent volunteer at IAC events or by becoming a question writer (if you are in high school and have been competing at a high level for at least two years). IAC can also provide advice on how to fundraise (e.g. we can provide fundraising advice for you to help find donors in your community and provide quiz questions and instructions for running a quiz night as a fundraiser – you can easily raise up to $500 or more this way) and assist with press releases that can help you get noticed by people and businesses who might support you. We can also provide an official letter of qualification that you can use for a www.gofundme.com campaign to support your registration fees and travel costs. Please contact email@example.com if you are interested in any of these methods.
Remember also that if it is an option, carpooling to and from the Olympiad may significantly reduce travel costs.