The costs of the 2020 International History Olympiad are now posted below. For further questions, please email Mr. Emilio Ergueta at email@example.com.
Two-Tiered Structure: Cruise Fees & Participation Fees
Due to the unique nature of the 2020 International History Olympiad, the fee structure is different than at prior Olympiads. Most notably, the cost of the Olympiad is divided into two parts: the Participation Fees and Cruise Fees. The Cruise Fees are subject to change, as Carnival (just like an airline) has dynamic pricing, with numerous price variations depending on when the cabin is booked, the number of people in the cabin, the type of cabin, and various other variables. The Participation Fees are not subject to change.
Unlike at prior Olympiads, there is no way for IAC to increase the capacity of accommodations. Once the ship is booked out, no further sign ups will be possible. The ship has a capacity of about 2500 beds. As of August 15, it was already slightly over half full (i.e. with non-Olympiad affiliated guests). Including beds for Olympiad staff that IAC has booked, there are only about 1000-1100 beds remaining.
WE EXPECT THE CRUISE AND THUS THE OLYMPIAD TO BE BOOKED OUT BY NO LATER THAN EARLY OCTOBER 2019 AND STRONGLY ENCOURAGE YOU TO BOOK AS SOON AS POSSIBLE!
Furthermore, we are capping the Olympiad at 350 students and 450 parents, family members, friends, and coaches. We do not expect to be able to raise these numbers (there will certainly be other members of the general public booking the ship during August-October as well).
Cruise Fees must be paid for everyone coming on board. Participation Fees must be paid for all competing students. Participation Fees must also be paid for anyone age 10 or over (as of the time of sailing) who wishes to take part in any Olympiad events and watch any competitions that are open to spectators. Family members age 9 and younger do not need to pay Participation Fees but must still pay Cruise Fees. These children are welcome to watch events that are open to spectators (provided they are well-behaved), but are not allowed to compete in the Family Division in events that have one, nor are they allowed to take part in non-competition events (e.g. the Reception, Book Club, Politics Discussion, etc.) which are otherwise open to Family Members, Coaches, and other people (aside from competing students) who have paid the $250 Participation Fees.
PLEASE ALSO NOTE THAT BOTH THE PARTICIPATION FEES AND THE CRUISE FEES MUST BE BOOKED THROUGH AND PAID TO IAC (AND NOT TO CARNIVAL DIRECTLY!)
Even though the pricing for the Cruise Fees may be similar to the prices posted on Carnival’s website, the Cruise Fees must also be paid to IAC and then IAC in turn will pay these to Carnival. This is necessary in order for IAC to keep track of who is coming to the Olympiad, to be able to assign beds and cabins to students coming without a parent or guardian, to fulfill our agreement with Carnival whereby we are being provided with venue space for our events in exchange for bringing a large group on board, and for other logistical reasons.
Finally, please note that in contrast with past Olympiads, students and family members will only be considered confirmed to attend once IAC has received the registration on our website, as well as the Cruise Fees, and the Participation Fees in full. Students who have been registered will have their names listed on the list of registered students within 24 hours of their having signed up. However, only upon IAC receiving the Cruise Fees and Participation Fees in full will students (and parents, friends, family members, and coaches) be considered confirmed. If we reach a situation where we are nearing the ship’s capacity, priority will be given to people in order that we receive their payments (and not the order of their initial registration online).
The Participation Fees are not subject to change and are set as follows:
$1600 for competing student participation in the Olympiad
$250 for parent, guardian, family member age 10 or over, coach, or family friend
$3000 for combined student participation in the Olympiad and the 2020 Intl. Geography Bee World Championships. IGB Worlds is also taking place on the Carnival Fascination during the week immediately prior (i.e. from 12-19 July, with a required arrival date of 11 July).
Application for Waiver of Parent, Guardian, Family Member, Friend, or Coach Fees
Please see the policy here under point 1B if you are interested in participating as an adjunct staff member in exchange for having the $250 Participation Fees for parent, guardian, family member, coach, or family friends waived.
Cruise Fees have three component parts:
1. The cost of the cabin or bed.
2. The taxes and port fees that are in addition to this (as of August 15, this is $100.52 per person).
3. An expected (and thus required by IAC) gratuity in addition to 1 and 2. This is approximately $98.00 per person staying in any room that is not a suite, and $112.00 per person staying in a room that is a suite.
The group base rates for the International History Olympiad are as follows:
Ocean View Cabin (we have 50 of these in our room block):
1 Person – $1448.00
2 Persons – $724.00 per person ($1448.00 total)
3 Persons – $649.00 per person ($1947.00 total)
4 Persons – $611.00 per person ($2444.00 total)
Interior Cabin (we have 57 of these in our room block):
1 Person – $1328.00
2 Persons – $664.00 per person ($1328.00 total)
3 Persons – $576.00 per person ($1728.00 total)
4 Persons – $571.00 per person ($2284.00 total)
Regardless of occupancy, there person, there is then $100.52 per person to be paid in taxes and port fees, and an additional $98.00 in gratuities (these are required).
If you are interested in a suite or balcony room, please contact firstname.lastname@example.org to inquire regarding availability and rates, though the rates for these rooms should be similar to what you would find for the cruise dates for this cruise on Carnival’s website for those class of rooms.
Note that while the size of our room blocks are not the full extent of our ability to accommodate Olympiad participants (i.e. if our block sells out, we can still get people on board until the ship itself sells out), we can then no longer guarantee these rates (and indeed, rates once our block has sold out are likely then to be much higher). Note also that while rates on Carnival’s website may look cheaper, our Olympiad group rates as posted here come with the ability to cancel the Cruise Fees at the following rates:
No cancellation fee per canceled participant until May 5, 2020
$250 of the fees per canceled participant from May 6 through May 19, 2020
50% of the fees per canceled participant from May 20 through June 20, 2020
75% of the fees per canceled participant from June 20 through July 5, 2020
No refund available at all per canceled participant after July 5, 2020
Note the following general guidelines regarding how to interpret these rates:
A. If you are registering just one student who is not requesting specific roommates upon registration, do not worry about the single person rate being higher. IAC will find a roommate for your child, and your child’s Cruise Fees will be calculated at the standard double occupancy rate. However, IAC reserves the right to place your student in a triple, quadruple, or quintuple occupancy room. If this occurs, the amount owed does not change further (i.e. you would not receive a further discount as described below). There is also a very small chance that a student (e.g. if their presumed roommate drops out three days before our departure) may have a single occupancy room. In this circumstance, no single occupancy supplement would be due; IAC would cover this with Carnival if needed.
B. Some rooms have triple, quadruple, or quintuple occupancy. You are welcome to submit a specific roommate request with 1, 2, 3, or 4 other specific students. If you are submitting a roommate request, all students must request the same group of roommates. All students requesting such an arrangement must be of the same gender unless all of them are related. All such students do not need to attend the same school or even be from the same country, but there can be no more than three years difference between the oldest and youngest student in the room.
IAC will then check with Carnival to see if a multiple occupancy room is available. If one is, then IAC will add up the cost of the first, second, third, and so forth persons in each room, divide by the number of people requesting the room, and then all students will owe that averaged rate.
For example, for the current rate for an interior room, this would lower the cost for all persons in the room from $664 to $571 (with taxes / port fees and gratuities extra).
C. If a group of 3-5 students register as a group, and one drops out, IAC will place an additional student in the room. No further discount or surcharge will accrue as a result of this.
D. Families who are requesting multiple occupancy rooms can likewise take advantage of the fact that the cost for the third, fourth, and fifth persons in each room is less per person than the double occupancy rate, subject to room availability.
E. Students are welcome to either stay in a cabin with their families or with other students. However, if a sole parent or guardian is coming with a student, and the student does not plan on staying with them, the sole parent or guardian is subject to the single occupancy supplement unless they specify a roommate, or request that IAC find one for them. IAC cannot promise that this will be possible, however.
Our sponsor Houghton Mifflin Harcourt graciously helps to underwrite the prizes provided at the US National Championships of the National History Bee and Bowl. For the 2019 and 2020 National Championships, the various prizes are listed in the files here. The same prizes and amounts are on offer for both 2019 and 2020.
For students outside the USA, IAC is also providing discounts as follows:
Students who win their age division in the History Bee either the 2019 or 2020 IHBB Asian, Canadian, or European Championships receive a reduction of $150 USD in Participation Fees. Students on a champion History Bowl in any age division receive a reduction in $100 USD in their fees. These are also now cumulative; hence the maximum possible discount could be $500 for a student who won the Bee and Bowl in both years.
Please also note the following:
1. All discounts are applied against the Participation Fees not the Cruise Fees (i.e. the discounts do not impact the amount of tax or gratuity due).
2. Discounts ARE cumulative (i.e. in contrast with 2018, you do not just select the highest discount available). If a student is eligible for multiple discounts, they can be added together for both 2019 and 2020. Multiple discounts can be earned each year (if a US student competes at Middle School and JV Nationals, say; or if a student earns discounts in the US History Bee, National History Bee, and/or National History Bowl.)
3. For discounts earned in 2020 by students whose fees have already been paid, discounts will take the form of a partial refund check or transfer that will be sent in late June 2020 after all Championship level events have finished in 2020.
What is included in the Cruise Fees
– Accommodation on board the ship
– Meals on board the ship. This includes all food at Guy’s Burger Joint, Blue Iguana Cantina, and complimentary room service (excluding tips) until 10pm. It also includes unlimited lemonade, coffee, tea, and water (but notably not soda). Ice cream and pizza are included and available at all hours. Room service food is available free of charge until about 10pm. The burger joint, and cantina provide continuous lunch and dinner from about 11am-8pm; the buffet provides continuous food as well. Dinner is available in the main dining room between 6pm and 9pm; this is included in the rate.
-Almost all activities that Carnival provides on board the ship except spa treatments, the casino, art auctions, and other shopping.
What is included in the Participation Fees for Student Participants
-All competition and non-competition Olympiad events for competing students.
-One night of lodging in San Juan on 18 July for competing students (unless student is competing in IGB Worlds, in which case, the combined $3000 fee includes a night of lodging in San Juan on 11 July). Students can stay with their families instead, but then they won’t get a refund for the cost of the hotel night. IAC staff will meet students staying at IAC arranged accommodations in San Juan at baggage claim at San Juan International Airport.
-Transfer from San Juan International Airport for students staying at the IAC provided accommodations on 18 July, transfer to the cruise port on 19 July, and transfer back to the airport on 26 July after the cruise returns to San Juan.
What is included in the Participation Fees for Family Members, Friends, and Coaches
-Competition and non-competition events for Parents, Family Members, Friends, and Coaches as outlined here.
-The ability to watch medals ceremonies, the opening and closing ceremonies and events that are open to spectators. These are not open to the general public, nor to anyone who does not have a wristband with the exception of younger siblings aged 9 and younger.
What is notably not included in either fee
-Any alcoholic beverages except those provided at the reception (the drinking age on board the ship at all times is 21; this will also be visible through the wristband color that participants will receive and must wear at all times).
-Gratuities for food or drinks.
-Onshore excursions except for the Old San Juan tour, the St. Martin / Sint Maarten tour, and the visit to the National Museum of Saint Kitts and Nevis. These three events are included for competing student participants only.
-Transfer to and from San Juan International Airport for students not staying at the IAC provided accommodations on 18 July (i.e. students who wish to stay with their parent or guardian at a different hotel that night). In this case, students and their families must meet IAC staff at the cruise port on 19 July; competing students may then still take part in the Old San Juan tour if they choose.
-Transfer to and from San Juan International Airport for parents, family members, friends, or coaches.
-Any visas that may be needed.
-Travel to and from San Juan.
Refund policies for the Cruise Fees are subject to Carnival’s standard cancellation policies as described above
For the Participation Fees, the following policies apply:
1. A $100 processing fee will be due for any refund provided.
2. Aside from the processing fee, refunds of the participation fee will be provided in full as long as space remains available for students to register, or until 1 February, 2020 whichever comes first.
3. From 1 February or whenever registration closes due to the ship being full (whichever comes first) – 1 May, 2020, a 50% refund will be provided.
4. After 1 May, 2020, no refunds will be provided.
1. Payments will be accepted by the following methods: US $ denominated check, Credit card via Paypal (fees apply), Wire transfer (fees apply), Flywire (for payments from outside the USA only) – has slightly lower fees than Paypal or wire transfers.
2. An invoice will be provided upon registration with payment instructions; if desired, a receipt can be issued as well.